UK Import Checklist

If you import goods into the UK, whether from the EU or otherwise, there are several barriers to entry you will need to overcome. Many of these can be handled by a reliable freight forwarding partner like Allegro, but there are still some steps you will have to take.

This checklist is designed to make sure everything is in place for your upcoming import activities. So, dive in, ensure you can tick each thing off the list, and you’ll be able to enjoy a smoother import process.

Need export instead? Go to our export checklist >

Importing between the UK and the EU

Since Brexit and its continuing effects, importing goods from the EU has become more complex. For example, customs declarations are now required for all imported goods, and businesses must give prior notification for certain imported goods like animals, plants, food, and medication. Within these categories, additional certifications may also be required, and further controls are subject to change over time.

Understanding the UK import environment might be more complicated, but our checklist is designed to make things easier. Many items can be handled by your freight forwarding partner, so go through, check what you need (and what you’re missing), and get in touch to see how we can help you!

What to Consider when Importing to the UK

End-to-End Logistics Management

The smoothest process occurs when every link in the supply chain is connected effectively. An all-in-one solution from Allegro Freight Forwarding, partnering with our sister Logistics company, can handle each stage of your shipment’s fulfilment – whether that’s storage in our Bristol warehouse, managing your inventory with cutting-edge systems, or handling the last mile of delivery in the most effective manner available.

Learn more >

Understanding Incoterms

To make it easier to record data about shipments, and navigate global language barriers and customs, incoterms are used. They help describe the nature of a shipment, including:

  • Costs,
  • VAT,
  • Container type,
  • And much more.

Understanding the incoterms your products are or should be using will provide clarity to the import process and ensure you understand the details of any import you make in full.

Check out our full glossary of common incoterms >

Import Purpose

A Customs Procedure Code (CPC) is required to show UK customs why the goods are being imported into the country. This could be for a number of reasons, including:

  • Entering free circulation
  • Direct sales
  • Being shipped on to another country or port

This helps customs understand where the goods will be going, and may change necessary procedures for inspection or taxation.

Learn how to calculate import duty for your freight >

Customs Declaration

Everything imported into the UK requires a customs declaration. This declares what is included in the shipment, where it is going, taxes, and many other aspects.

Streamline your customs declaration by getting in touch.

Letter of Appointment

To ensure your goods can clear customs, you will need a signed letter of appointment. While a customs broker can help you with this process, at Allegro we make it even easier – taking out the hassle of managing this stage yourself by including it in a comprehensive import package.

Import Export Certificate

An Import Export Certificate (IEC) is a document issued by the UK government’s Department for Business and Trade (DBT), authorising individuals or businesses to engage in importing and exporting. This is required before you can import your goods to the UK.

Learn more about IECs here >

Commodity Codes

Commodity Codes categorise your goods by their type, making it easy to tell what their shipping requirements are and what their duty or VAT rates may be. The HMRC offers a helpful tool to find your Commodity Codes, but they can also be handled by your freight forwarder.

Learn about duty relief schemes >

Simplified Declarations

Simplified declarations may be used by appropriate parties to import goods without the need for prior authorisation. This can make it easier to move goods into and within the UK. You can find out the eligibility criteria on the government website, or apply for a C&E48 to use simplified procedures for your shipments.

EORI Number

An Economic Operator’s Registration Identification (EORI) number beginning with GB is a requirement for all imports into Great Britain since January 2021. You can acquire one from the HMRC, where you can also find further information on EORI numbers for specific locations e.g. Northern Ireland.

Facilitations

Facilitations enable you to reduce or delay the payment of taxes until certain conditions are met. These facilitations are only available under specific circumstances, which are outlined on the HMRC’s website.

Payment Deferment

Duty deferment allows you to delay paying duty, ideally until funds from the import are in your account. This can make it easier to manage your outgoing expenses while still maintaining a steady import flow. Importers or their representatives can apply for duty deferment, which means it can be covered by your freight forwarding partner.

Shipping Insurance

Unlike most other things on this list, shipping insurance cannot be handled by your freight forwarder. Instead, you are responsible for obtaining adequate shipping insurance for your goods. If you’re shipping large amounts of high-value goods, you may want to consider getting shipping insurance, so your assets are protected against damage, delay, or theft.

Check out our beginner’s guide to cargo insurance >

Import Your Goods to the UK with Ease

We hope you’ve found our checklist helpful! Many of the items on this list can be covered by a freight forwarding company, helping take the stress away from import and enabling you to get on with more profitable endeavours. At Allegro Freight Forwarding, we provide a clear and communicative import process, helping you get goods to your customers in a straightforward fashion.

To find out more about what we can do for you, get in touch today! Otherwise, check out some related articles to explore the requirements for import and export further, and to learn more about the role of a freight forwarder.

Explore the difference between LCL and FCL – common incoterms for sea freight >

Find out more about the documents you need for international shipping >

Learn the difference between freight in and out for your financial records >

Discover how a supplier portal can help you manage your inbound freight >